Dear Sirs,

It will be a privilege and a pleasure to offer you our services and to establish solid and lasting relations. TRUST AND TRADERS is a company that organizes exhibits, seminars and congresses of highly professional level. Our policy is to spare no effort, in providing quick and efficient services. We would like to assure you, that we are capable of submitting you a comprehensive package to help you organize the upcoming event planned by your esteemed society.

The services provided by our company are the following:

Planning:
- Choice of congress venue and accommodation
- Well - studied daily schedule
- Budget Preparation and control
- Market Study, Marketing Research

Travel & Accomodation:
- Hotel reservation
- Hotel accomodation of the participants
- Ticketing
- Negotiating special rates for conference rooms, exhibit hall, guest rooms
and air tickets
- Tours in Lebanon

Transportation:
- Airport – Hotel – Airport
- Hotel – Congress – Hotel

Congress set ups:
- Organizing the space plan
- Decoration of stands (table, chair, lighting, separators)
- Complexities of mantling and dismantling of stands
- Security, flags, panels

Production of Print Materials:
- Establishing a corporate identity of the Congress
- Creativity and design of the print material (First & Second Announcement,
Abstract book, Posters, Certificates, Brochures, Pamplets, Invitation
cards, Lay outs of leaflets badges)
- Follow up from the creation to the execution in the printing house
- Distribution of all printing materials

All print materials should be signed & approved by the society

Public Relation:
- Organization of the press conference
- The selection of target medium and journalists
- Lay out and copy write of the press releases
- Media coverage of the congress
- Video camera and photographer

Contact and follow up with potential sponsors and medical companies:
- Assuring sponsorship of the Gala Dinner, Coffee Breaks, Opening
Ceremony, etc…
- Assuring sponsorship from potentiel Pharmaceutical & Medical equipment
companies by booking a space in the exhibit area, or advertising in the
congress brochure.
- Collection of due payments

Secretarial Services:
- External Correspondance (speakers & participants)
- Pre-registration of delegates
- On-site registration computerized system & production of relevant lists
- International calls & faxes

Professional hostesses during the congress:
- Hostesses at the Congress.
- Office representatives in the hotel for the comfort of the participants.

Equipment and Staff support:
- Technical Equipment:
Slide projector, Overhead projector, LCD projector, video machine, sound system, screen, simultaneous translation, carousels, … under the supervision of a professional technician.
- Registration Desk:
Computers for registration, Name Tags & Labels, Smart Printers, Girls for registration, Final Data.

Entertainment activities:
- Opening cocktail
- Gala dinner
- Coffee breaks
- Lunches

Protocol:
- VIP services, security, meeting gifts, panels, flags, formal invitations

PS. Every detail of the event will be carefully planed. All people involved are professionally competent, and you will be fully informed of every stage in the development of this project. The most important thing is to establish a long term relation, based on reciprocal trust between your very well known society/company and our company.
We would like to assure you that TRUST AND TRADERS will take in charge the follow up of all the stages of this event in all its details.